Managed Print Services (MPS) commonly refers to optimization of your imaging and printing devices, but this service can do a lot more than just optimization. When done correctly, it can give you control over the cost of output devices, develop into a way to improve business processes, and create business relationships that save money with a managed print service provider.
Employing an MPS program for a fleet of printers and copiers across multiple departments, locations, and platforms is not an easy task. To do this correctly it’s important to understand the ins and outs of managing a print fleet. Leaving this job to someone who is unqualified or undereducated will result in more hassle than savings.
Here are the three stages we use to properly implement an MPS system.
- Lowering Printing Costs –
The first objective is to define costs and usage, with the ultimate goal of bringing the fleet under one department.
- Device Consolidation –
Stage two is designed to strive for consolidation of devices, usage optimization, and outsource maintenance.
- Business Process Improvement –
The final step is to focus on Business Process Improvement (BPI) and getting more productivity by improving document workflow. This results in a more competitive organization.