The Problem and Its Cost
More than one-third of employees today spend at least 10 hours per week searching for information online, according to SearchYourCloud.com. The average executive wastes six weeks per year searching for important documents. This data chaos is costly. According to PricewaterhouseCoopers, it costs a company $20 to file a document, $120 to find a misplaced document, and $220 to reproduce a lost document. Can your business afford to throw away that kind of money?
Electronic Document Management
Electronic Document Management (EDM) helps to solve the problem of document chaos. Capture documents, index the contents in searchable format, and link metadata with an EDM system. Once digitized, documents can be managed, distributed, searched, and archived with ease. EDM can preserve critical business information while protecting it, with options for roles-based permissions and automatic compliance with recordkeeping rules.
Benefits of EDM
• Optimal Security — Electronically-managed documents can be backed up and are better protected from natural disasters and loss due to human error, misfiling, or theft.
• Quick Searching — Indexing and Optical Character Recognition (OCR) makes searching digital documents fast and thorough using keywords, account numbers, names, or other metadata.
• Stronger Compliance — Digital document storage is simple and automated, holding documents for auditing or regulatory purposes.
• Easier Sharing — In an EDM system, documents can be instantly shared or checked out with
version history and audit trails to protect information and preserve transparency.
Document management can put an end to your odious document searches, and today’s technology makes the transition to digital easier than ever. Contact us today to learn about EDM for your office.