In the average American office, each employee will print 1100 pages every year. This adds up to around $1,000 a year per employee, which can account for up to 3% of a company’s expenses. To make matters worse, it costs an estimated $6 in related costs for every $1 spent on printing. Between the expensive hard costs and even more expensive soft costs, printing can be a huge, and largely unnecessary, burden for companies.
The cost of printing has always been hard to track and regulate because different factors are controlled by different people. Although you might think living in the digital age would put a stop to renegade printing, a lot of employees still prefer to have a printed hard copy as opposed to looking at a screen.
However, companies are slowly starting to realize the full cost associated with unregulated printing. Ink, toner, paper, plus the time it takes to load paper trays, maintain the device, and walk back and forth to the printer, can all plunge profits into the red if left unchecked. This is where the magic of managed print services can help with three easy steps.
- Audit your printers.
- Cut your less efficient printers and rationalize around the fastest, most efficient and reliable lasers, then change your payment plan for paper and toner.
- Change user behavior, both through technology, and via user training.