Many companies find it problematic to reach a balance between physical documents and the sometimes mysterious dream of going completely paperless. Though physical and digital documents both offer their own pros and cons, bridging the gap between the two isn’t always easy.
By employing a smart scanning strategy, your company can save money and time while bridging the gap between paper and digital documents. While document scanning can solve many business problems altogether, some companies only scan as an occasional supplement to business processes.
Here are four useful ways scanning can help your document procedures.
- Consolidate records management– With digital files, everything is kept in one central place. This makes managing all your data and records much easier. Wasting time searching for lost files will become a thing of the past. You can now get everything you need with a few clicks and have peace of mind everything is safe and sound.
- Clear Some Room– How great would it be to use the file room as a new breakroom or conference room? With digital documents, there’s no need for big and bulky filing cabinets. This allows you to use your office space in a much more enjoyable way than just housing a bunch of old files.
- Disaster Ready– What would happen to your business if a fire or tornado came through and destroyed your office? How long would it take to get up and running again? While paper documents are incredibly vulnerable to disaster, digital data can be safely backed up and accessed remotely in the event of a disaster.
- ROI– Companies are sometimes hesitant to invest in a comprehensive electronic content management (ECM) system because of the upfront resources investment. While it might take some time to get all your old files scanned into the system, the longer you wait, the more files you’ll accumulate, and the longer it will take to scan.