Taming the Total Cost of Ownership

Total Cost of Ownership

When a printing fleet goes unmanaged it can lead to lower productivity and inefficiencies for the end users, as well as making it difficult to stock and reorder supplies.

Most companies don’t fully understand the total cost of ownership (TCO) when it comes to printing. This includes the initial cost of buying the machine as well as ongoing costs like supplies, power, support, and maintenance.

When a printing fleet is only managed in bits and pieces, it becomes ineffective and costly. However, when every printer and related device is viewed as an intertwined system these problems can be avoided.

Some companies might try to do an internal audit of their printing fleet, but as printers become more complex this becomes harder to do without specialized expertise. To utilize a deep understanding of printing fleets and cost saving print methods, companies have started to adopt Managed Print Services (MPS).

The goal of MPS is to better control the entire printing fleet and understand where costs can be saved. By consolidating existing machines, managing supplies, and leveraging remote printing, companies can reduce print related costs, improve productivity for the end users and the IT department, and spend less time trying to keep the printer stocked with ink and paper.

A key advantage of MPS is auditing the fleet as a whole, instead of just as single devices. This helps companies understand the total cost of ownership of their entire printer fleet. Studies have found that printing accounts for 10% of expenditures in an average company, which might be a surprising number to some business owners. However, when applied across multiple industries MPS has produced an average savings of 30% on printing costs.