Get Control of Network Printing Costs


Do you need to address out of control costs associated with network printing? Managed Print Services (MPS) allows dealers to collect data on a client’s printer fleet and discover where they can save money on printing. Having this data at your disposal is a huge competitive advantage because it helps you better track all your expenses and overhead costs to operate. In order to maximize the value of data and control your network printing costs, you need to implement these five best practices.

Find the Baseline – the first step is to establish the baseline of your current costs and practices. This will identify the fat the needs to be trimmed and will help you understand the amount of money you could be saving. This baseline assessment needs to account for both hard costs (supplies) and soft costs (man-hours). The cost of the latter typically comes as quite a shock to business owners.

Consider the Lifecycle– a printer fleet needs to be treated like any other technology asset. When you plan the management of a printer fleet, you need to think about the lifecycle of printers. This should include the purchase, financing options, repairs and upkeep, supplies, and retirement.

Reduce – The goal of managed print services is to reduce your total printing costs, the amount you’re printing, the number of print devices, the number of manufacturers and models, and to reduce the number of vendors.

Automate – One of the best and most cost-effective ways to manage print services is to automate as many processes as possible. MPS can automate service requests in the event of a device alert or toner request, maintenance reminders, device retirement and replacement and scheduled reports.

Manage Desktop Printers – They tend to be underutilized and supplies are expensive and complex to track and manage. If the print strategy permits desktop printers, they should be restricted to a limited number of models and be network attached to make them visible to the network.