Businesses spend a lot of money on printing—up to 6% of their annual revenue. At that rate, businesses have to get the most value out of that expense. One way to do so is by making sure you get the most out of your printer supplies, like ink, toner, and paper. Here are some simple tips to stretch your printer supplies and maximize their value.
Use quality supplies. Pinching pennies by buying cheap ink or toner cartridges online can cost you more in the long run. The benefits of saving a few dollars won’t be worth it when you don’t get your money’s worth from an inferior product, or—worse yet—if the product damages your machine. Always buy from a trustworthy provider for high-quality and reliable supplies.
Use less ink and toner when printing unimportant documents. Using the print settings function on your computer, select ‘Print in Grayscale’ or ‘Print All Text as Black’ to save on toner. This is ideal for documents that will only be seen internally and don’t need to be high quality. Defaulting to these printing preferences will use less ink or toner and can be changed for occasions when you need to print a high-quality document.
Utilize both sides of your paper. You can cut paper use in half simply by printing on both sides of the page. This is a great option for drafts and other nonessential work. Most modern printers come with standard duplex printing mode to help you easily make the switch to double-sided.
Be picky about what you print. The easiest way to save money on printing supplies is to just stop printing so much. Instead of printing everyone a copy of the report, just email it out and tell everyone to bring their laptops to the meeting to view it.
Any smart business owner knows it’s important to get what you pay for! By employing these simple tips you can reduce the amount of supplies your office requires and get your money’s worth out of them.