Since becoming digital devices, just about all multifunction devices (MFDs) are really digital print engines with a scanner on top. By adding network connectivity and the appropriate scan controller, you have a really nice high-volume network scanner.
There are several options available today, ranging from scan to file to scan to email. Modern machines can push scan and pull scan, usually in multiple file formats. The question to scan from an MFD rather than a traditional desktop scanner is a workflow question, and it’s not always easy to answer. To help you make this decision for your business, ask yourself these four questions.
- Do we ever copy documents just to send it elsewhere?
- Are there long-term concerns about the physical space for our paper documents?
- Is there a benefit in sending documents electronically?
- Does paper from branch offices feed a critical application at the main office?