As a need for electronic content management has become a top priority for many businesses, trying to nail down just how to share files in a secure way has become a pain point for many organizations. Combing through emails for large attached files is a headache not only from a user end but also on your email hosting service. There is no shortage of intuitive file-sharing services on the market, but which ones will your team actually want to use? Today, we’re going to look at a handful of file-sharing services to help make swapping files a breeze.
If you have a Google account, you’re probably already aware of at least Google Docs, but managing all of those documents is where Google Drive shines. One of the strengths of Google Drive is that everyone with a Google account already has access to it — though you may not want to utilize personal Google accounts for business content distribution. Another strength about Google Drive is your ability to create and edit content within the system. A very robust word processor, a great spreadsheet tool, and a variety of plugins for filling out documents make this tool a favorite among workers. A unique aspect of Google Drive and Google Docs is the ability for multiple team members to make changes to documents simultaneously. When you’re ready to share your documents, simply choose who you would like to share them with or create a link to send out. It’s as easy as that.
Especially a favorite among Microsoft fans, many offices employing Office 365 have used SharePoint to keep files handy among workers. Many argue SharePoint is not technically a file storage solution due to limitations on file sizes, speed, and other reasons. While it certainly has it’s weaknesses that would need to be addressed, SharePoint’s integration with Office 365 makes it a great tool for many Microsoft-centric organizations dealing with smaller file sizes.
You know you’re doing something right when your company name becomes a regularly used workplace verb. “Hey, can you DropBox those files to me?” is something often heard around a variety of workplaces — especially those dealing in larger-sized data files. Because of its strengths as a file storage system, DropBox is often forgiven for its weaknesses — including data editing on the fly as well as some security limitations. It isn’t always recommended that DropBox is used for extremely sensitive data such as information requiring intense data privacy measures. Still, for organizations that need to be able to share large files quickly and easily, DropBox may be a great choice.
GlobalSearch from Square9 and JD Young is an intuitive document management system designed to allow you to take your workspace anywhere. More like a business toolbox than a file-sharing system, GlobalSearch also allows users to create and edit files, pull data, and even create workflows on the fly. Where many mobile work solutions fail, GlobalSearch shines with intense security to make sure your data is safe — no matter the device used to access it.