These days, we're using technology for everything. Well, almost everything. The number of businesses still utilizing manual, redundant tasks in their operations would surprise you. This is particularly odd when it comes to the continued use of paper files.
While documents remain an integral part of business operations, companies keep working with them in paper form instead of digital or electronic versions. By using a document management solution, you can automate your workflows and stop shuffling paper and streamline your business processes. The fact is, paper is an incredibly inefficient medium for information. Paper documents:
- are easy to misplace or loss
- must be physically handed off from person to person or department to department
- require employees to proactively move the workflow forward, rather than an automated process
All of this adds up to paper moving slowly and tediously through your office. However, by digitizing your workflows, processes can speed up and productivity is increased. Electronically captured documents are securely stored digitally in a central cache, making them instantly accessible- anytime, anywhere. With document management software, electronic files can be routed through your business processes, across different departments, or even your entire company.
Documents are automatically sent to the right employee or department, creating a streamlined workflow. You can set up rules within your document management solution to guarantee full compliance with government regulations and policies like HIPPA and Sarbanes-Oxley. An automated document workflow streamlines your business processes, promoting efficiency, speed, and accuracy.